The Physician's Complete Guide to CME Reimbursement in 2024

March 2024 · 8 min read · By the CMEescape Editorial Team

Most US physicians are leaving $2,000–$3,800 on the table every year. Here's exactly how to claim your full CME allowance — including for international travel programmes.

What is a CME allowance?

Most US physician employment contracts include a dedicated continuing medical education (CME) allowance — typically $2,000 to $4,000 per year. This is money your employer has set aside specifically for your professional development, and it often goes unclaimed simply because physicians don't know how to use it effectively.

The allowance usually covers registration fees, course materials, and — crucially — ACCME-accredited programmes like those offered through Oakstone CME. When combined with a CMEescape journey, the Oakstone CME component is invoiced separately, making it straightforward to submit for reimbursement.

What expenses are typically reimbursable?

CME allowances generally cover:

• ACCME-accredited course fees (including Oakstone CME)
• Conference registration fees
• Required textbooks and study materials
• Board review courses
• Some travel costs when directly tied to CME attendance

Travel costs are where it gets nuanced. Most employers will reimburse flights and accommodation when they are a necessary component of attending an accredited CME programme. The key is documentation — you need a clear ACCME invoice showing the educational component separately from any travel or leisure costs.

Step-by-step: claiming your CME reimbursement

1. Step 1: Review your employment contract or physician agreement — find the CME allowance amount and any restrictions on programme types
2. Step 2: Check your contract year — most CME allowances run on a calendar year or contract anniversary year. Don't let it expire
3. Step 3: Select an ACCME-accredited programme — Oakstone CME qualifies in all 50 states
4. Step 4: Obtain your ACCME certificate of completion after the programme
5. Step 5: Submit the Oakstone CME invoice (not the travel invoice) to your CME administrator
6. Step 6: Keep your certificate on file for state licensing board requirements

Tax deductibility

CME expenses not reimbursed by your employer may be deductible as unreimbursed business expenses, depending on your employment structure. Self-employed physicians and those with 1099 income generally have more flexibility. Consult a qualified CPA familiar with medical professionals for advice specific to your situation.

Common mistakes physicians make

• Waiting until December to use a January–December allowance
• Submitting a combined invoice instead of the separate CME invoice
• Not checking whether their allowance covers online vs. in-person CME
• Missing the distinction between AMA PRA Category 1 and Category 2 credits
• Forgetting to claim the prior year's allowance before it expires

This article is for informational purposes only. Reimbursement policies vary by employer. Consult your CME administrator and a qualified CPA for advice specific to your situation.